A Dedicated VA Team for Your Agency
Placement Facts
Partner terms — volume across multiple placements, notice period and payment schedule — are agreed in writing before the first day. So are replacement terms.
The same trained people on your accounts every day — not a shared pool, not a ticket queue.
A dedicated VA team means one or more GoHighLevel-trained assistants working only on your agency’s accounts, under your brand, at a fixed monthly cost. Not a shared pool and not a rotating ticket queue — the same people, learning your systems and your clients, from $399/month.
Published tiers from $399/month. Partner terms are agreed in writing before the first day — notice period, payment schedule and volume across placements.
What a dedicated assistant runs
The work is yours to direct. This is the load agencies most often hand over first.
Daily CRM operations
Pipeline hygiene, stage movement, contact and opportunity updates, task follow-through — the work that quietly decides whether your reporting is true.
See the service →Build and campaign work
Sub-account configuration, workflow edits, funnel and email builds, campaign launches inside client accounts.
See the service →Inbound lead response
Speed-to-lead follow-up, appointment setting, reschedules and no-show recovery, on your scripts and your tone.
See the service →Client reporting
Pulling numbers, building the monthly report, and flagging the account that dipped before your client is the one who spots it.
See the service →Data hygiene and migrations
Deduplication, list cleanup, imports and the tedious data work nobody on your team wants and everybody defers.
See the service →Internal agency ops
Your own onboarding checklists, SOP upkeep, internal pipelines and the admin your agency runs on.
See the service →Who this fits — and who it doesn’t
This fits you if
- You need consistent daily execution, not project bursts
- You have tried freelancers and lost the context every time one left
- A local hire costs several times more than the work justifies
- You want someone who already knows GoHighLevel rather than someone you must teach it to
- You would rather direct one person than manage a queue
This is not for you if
- You have no SOPs and no capacity to define what “done” looks like — a dedicated assistant needs direction, not telepathy
- You want strategy set for you; the assistant executes, you decide what gets executed
- You need a few hours of work total — per-project overflow is cheaper and more honest for that
- You expect a full-time person for a part-time price
- You need someone physically in your office
Dedicated, shared and freelance are not the same thing
Dedicated
One assistant, your accounts only, fixed monthly cost. They learn your clients, your naming conventions and your standards, and that knowledge compounds instead of resetting. This is what we place.
Shared pool
Cheaper per hour, and someone different every time. Fine for one-off tasks with no context; poor for anything where knowing last month’s decision matters.
Freelance
Flexible until the person takes another contract. The real cost is not the hourly rate, it is re-teaching your systems to the next one and losing whatever was never written down.
How a placement works
Most bad placements are bad role definitions. So we start there rather than with a CV pile.
Define the actual role
We write it with you: which accounts, which tools, which recurring tasks, and what “done” looks like at the end of each day. This is the step that decides whether the placement works.
Match, not a shortlist dump
We put forward assistants already trained on GoHighLevel and suited to that role, and you interview them yourself. You are not handed fifty CVs and left to sort it out.
Onboard into your systems
Access at the permission level you choose, your SOPs, and a supervised first period working your accounts — supervised by us, so the ramp is not your management overhead.
You direct, we manage
You set the work. We handle employment, cover and quality. If a placement is not working, say so — replacement terms are agreed in writing before you start, not improvised afterwards.
Dedicated VA vs the alternatives
The honest version, including where a dedicated assistant is the wrong answer.
| Dedicated VA | Local hire | Freelancer | Shared pool | |
|---|---|---|---|---|
| Monthly cost | From $399 | Salary plus payroll tax and tools | Varies by month | Lowest |
| Knows your systems | Yes, and it compounds | Yes | Until they leave | No |
| Same person each day | Yes | Yes | Usually | No |
| Cover when they are away | Managed by us | Your problem | None | Yes |
| Recruiting and payroll | Ours | Yours | None | Ours |
| If it is not working | Replacement terms in writing | Performance management | Find another | Change nothing |
| Good for | Ongoing daily execution | Senior strategic roles | Short defined projects | Low-context tasks |
How this is priced
The same published tiers as our direct virtual assistant service. Partner terms — volume across multiple placements, notice period and payment schedule — are agreed in writing before the first day.
Up to 2 hours/day of dedicated support. Suits an agency handing over a defined daily task list.
Get Partner PricingA full-time dedicated assistant on your accounts. The tier most agencies land on.
Get Partner PricingA Scale tier at $1,599/month covers a premium dedicated operations partner including white label agency support. Full detail on the GoHighLevel virtual assistant page.
How we stay invisible
You own the relationship
You scope, quote and bill. We do not contact your client directly unless you put us in a shared channel and ask us to.
We work inside your accounts
Your agency account, your sub-accounts, your hosting and domains. Nothing is built somewhere we control and handed over afterwards.
Written handover, every build
Loom walkthrough plus written notes, so your account manager can present the work without us in the room.
Terms in writing first
NDA, IP assignment, notice periods and any replacement or trial arrangement are agreed before the first build. Bring your own paper — we will work to it.
Proof you can check yourself
Every review on our reviews page is a screenshot from Upwork or Fiverr, transcribed in full — including repeat-hire history, which is the part that matters when you are deciding whether to route client work to a stranger.
What clients rehire for
- Assistants who stayed on the same accounts long enough to matter
- Work that did not need re-checking every morning
- Clear written communication across timezones
Track record
- 100+ systems built across 20+ industries
- Clients in 6 countries
- 5.0 rating on both Upwork and Fiverr
- Repeat engagements, not one-off gigs
Partner questions
Is the assistant really dedicated to us, or shared?
Dedicated. They work your accounts, not a rotating queue. That is the entire reason the model costs more than a shared pool and the entire reason it is worth more — context that compounds instead of resetting.
Do they already know GoHighLevel?
Yes. Every assistant we place is trained and experienced with GoHighLevel before working on client accounts. You are not paying your own rate to teach someone the platform.
Who manages them day to day?
You direct the work — priorities, tasks, standards. We handle employment, cover and quality, and we stay in the loop during the ramp so the learning curve is not your management overhead.
What if the placement is not working out?
Tell us early rather than late. Replacement terms — notice, trial arrangement and how a swap is handled — are agreed in writing before the first day, so nobody is negotiating it under pressure.
What hours do they work?
Agreed before the placement starts, based on the overlap your agency actually needs with your team and your clients. We put the hours in writing rather than promising coverage in general terms.
Can one assistant cover more than one of our clients?
Yes, and most do. The limit is the total workload, not the number of logos. If the load outgrows one person we will tell you before quality slips, not after.
Will our clients know the assistant is not on our staff?
Not unless you tell them. The assistant works under your brand, from your systems, on your email if you set one up. How they are introduced to clients is entirely your call.
How is this different from your support desk?
A dedicated VA is a person executing your recurring work. The support desk is a queue absorbing reactive client tickets. Agencies with a heavy build and ops load want the VA; agencies drowning in inbound tickets want the desk. Some run both.
Other ways agencies work with us
All partner options
White label GoHighLevel
White label web design
White label support desk
Per-project overflow
Place your first assistant
Book a partner call. We will define the role with you before anyone is put forward, because that is the step that decides whether it works.
Published tiers from $399/month. Partner terms are agreed in writing before the first day — notice period, payment schedule and volume across placements.