Most chiropractic clinics spend thousands attracting new patients — then watch 60% of them stop after the first care plan ends. AutomateX360 plugs both leaks: automated new patient intake and booking, plus a retention system that builds the loyal patient relationships that sustain a thriving practice.
Most chiropractors leave 40–60% of their patient lifetime value on the table because there's no automated retention process. Great clinical outcomes bring patients back — but only if there's a system reminding them to come.
About $1,800 in lifetime value, the average for a retained chiropractic patient. 67% of chiropractic patients don't return after their first care plan, usually because nobody re-engages them, and 78% of new patients book with the first clinic to respond.
It answers every new inquiry within 60 seconds, sends appointment reminders, and keeps patients engaged after their care plan ends with wellness check-ins, reactivation campaigns and review requests, so fewer patients drift away.
It runs six automations around the clock: a new patient intake bot, appointment confirmations, care plan completion follow-up, reactivation campaigns for lapsed patients, a monthly wellness education drip, and review and referral requests after milestone visits.
Responds to every web inquiry, Google Maps lead, and social media DM within 60 seconds. Pre-qualifies (pain point, insurance, urgency), answers intake FAQs, and books their initial consultation automatically.
48hr and 2hr reminders for every appointment via SMS. New patients receive a welcome sequence with parking instructions, what to expect, and intake form link — reducing admin time at check-in.
When a patient completes their acute care plan, an automated wellness check-in sequence starts. Shares education content, progress prompts, and a gentle invitation to continue with maintenance visits.
Patients who haven't visited in 60 or 90 days enter an automated reactivation sequence. Personalized check-in based on their treatment history — "How is your lower back feeling?" — drives 30%+ return rate.
Monthly educational content goes to your full patient list — posture tips, ergonomics, exercises, seasonal wellness reminders. Keeps your clinic top-of-mind without feeling salesy.
After positive milestone visits (3rd, 10th, care plan completion), automated review requests go to patients at peak satisfaction. Referral programs fire on anniversaries and milestones — turns loyal patients into your best marketers.
The system includes an AI new patient intake bot, appointment management, care plan retention, patient reactivation campaigns, a wellness education drip, a referral and review engine, HIPAA-aware messaging and a practice analytics dashboard.
60-second response to every inquiry. Pre-qualifies pain area, insurance, and urgency. Books initial consultations automatically — 24/7 without front desk involvement.
Multi-touch reminders for every appointment. New patient welcome sequence with intake form, parking info, and what to expect — patients arrive prepared, admin time drops by 40%.
Care plan milestone messages keep patients engaged and on track. Completion sequence transitions acute patients to maintenance care with education-first messaging — not hard selling.
60 and 90-day inactive patients receive personalized check-ins referencing their specific treatment. "How's the lower back since your last visit?" — contextual, caring, effective.
Monthly educational content keeps your practice top-of-mind. Seasonal wellness reminders, posture tips, exercise guides — builds authority and drives visits without promotional pressure.
Post-milestone review requests generate Google reviews at peak patient satisfaction. Referral programs with trackable links turn your happiest patients into a consistent new patient source.
All patient communication is HIPAA-aware. No protected health information transmitted over SMS. Consent management, opt-outs, and frequency caps built in to every sequence.
Track new patient intake, show rate, care plan completion, reactivation success, and monthly recurring patient value — all in one clean dashboard. See your growth in real numbers.
Every inquiry gets a 60-second response, no-shows are rescheduled automatically, finishing a care plan triggers a wellness sequence, and lapsed patients are recontacted at 60 days. The front desk stops spending hours on reminders and callbacks.
Dr. Amanda was running a 3-provider practice with solid clinical outcomes but poor patient retention. After care plans ended, 70% of patients disappeared. She was perpetually dependent on new patient acquisition just to maintain revenue.
AutomateX360 launched a care plan completion sequence, a 60-day reactivation campaign, and a new patient intake bot. In 90 days: care plan completion rate went from 58% to 91%. Monthly reactivations averaged 22 patients. New patient intake doubled. Monthly revenue increased $14,000 without adding staff.
Dr. James had a great practice but struggled to compete with newer clinics dominating Google Maps. He had 14 Google reviews despite seeing 300+ patients per year. New patients consistently chose competitors with more reviews.
AutomateX360 deployed a post-milestone review request sequence — firing automatically after the 3rd visit and care plan completion. In 6 months: Google reviews grew from 14 to 147. Rating improved from 4.1 to 4.9 stars. Organic Google Maps traffic drove a 140% increase in new patient inquiries without any paid advertising changes.
Every review below is verified by Trustpilot, Upwork or Fiverr — third-party platforms where reviews cannot be faked, edited, or removed.
“I have found the team at Automate responsive to all requests, changes and the turn around time to provide services were quite quick. They are GHL experts and it has shown. They provided us a Lead Generation System. This started slow for the first 2 weeks, which is normal, however, now we cannot keep up with the leads coming in everyday. This is a good problem to have. I would recommend them to anyone who is looking to scale.”View original Trustpilot screenshot
“Really great from Abdullah at Automatex360, He was very inquisitive to know exactly I wanted to have built and was very promptly with what he was working on, in a week an a half I had my project pretty much complete. Great work!”View original Trustpilot screenshot
“We've been working with Abdullah on a monthly GoHighLevel retainer, and he's been fantastic. He consistently delivers high-quality work, communicates clearly, and is always proactive with improvements. From automations and CRM setup to funnels and AI integrations, everything has been handled professionally. Highly recommended for anyone looking for a reliable GHL expert.”View original Trustpilot screenshot
“If you're looking for quality service, 24/7 support, someone knowledgable and someone that gets you results, this is your guy. Highly recommend.”View original Upwork screenshot
“Working with Abduallah was a great experience. He was very responsive and took care of what I needed right away with email mirgration from Hostinger to Microsoft Exchange. I will…”View original Upwork screenshot
“Excellent - Great experience!”View original Upwork screenshot
“Very responsive, completed everything as agreed. I would use Abdullah again.”View original Upwork screenshot
“Set up and fixed my GoHighLevel + Make review-SMS automation end-to-end. Stabilized my GHL→Make→SMS flow and delivered a clean handover. Hassan was fast, responsive, and solution-oriented. Clear communication, quick fixes, and smooth delivery. Great experience — would hire again.”View original Upwork screenshot
“impressive work. I would 100% recommend you to work with him. FAST and attentive to the details I specifically requested.”View original Upwork screenshot
“great highlevel expert! very responsive and timely. tremendous partner.”View original Upwork screenshot
“Went above and beyond for the task”View original Upwork screenshot
“Hassan did an outstanding job setting up my email drip campaign in Go High Level. He quickly understood the goals of my lead nurturing strategy and implemented a well-structured sequence of follow-up emails that felt professional, personalized, and perfectly timed. Communication was smooth, deadlines were met, and the quality of work exceeded expectations. I highly recommend him to anyone looking for marketing automation done right!”View original Upwork screenshot
“I am incredibly impressed with the quality of work provided by Abdullah Hassan! From start to finish, the communication was clear, professional, and timely. They delivered exactly what I was looking for and went above and beyond to ensure that all my requirements were met. The final product exceeded my expectations — the attention to detail and creativity truly stood out. What I appreciated most was the quick turnaround time without compromising quality. The level of dedication and expertise is evident in every aspect of their work. If you're looking for WordPress site, look no further! I highly recommend Abdullah Hassan and will definitely be coming back for future projects. Thank you so much!”View original Fiverr screenshot
“My second time working with Hassan. He always delivers quality work, I highly recommend him.”View original Fiverr screenshot
“This is my second time working with Hassan and I'm happy with the results. Thank you!!”View original Fiverr screenshot
“Hassan was very straight forward in communicating. His response time is very fast and he got my work done for me even faster. He does a good job.”View original Fiverr screenshot
“Very Fast, thank you!”View original Fiverr screenshot
It works for general chiropractic clinics, auto injury and personal injury clinics, sports chiropractic clinics, wellness and functional clinics, and multi-provider group practices.
The usual concerns are HIPAA compliance, whether a referral-based practice needs a lead bot, whether a good front desk makes automation unnecessary, and whether patients want automated messages. Each one is answered below.
A free 30-minute call. We trace how enquiries reach you today, show you where they slip through, and send you a written plan afterwards. You keep it whether or not you work with us.
30-minute call. We'll audit your new patient intake rate, care plan completion rate, and patient reactivation process — then show you exactly what a 30% improvement in retention would be worth to your practice in real dollars.
If you don't see measurable improvement in patient show rate and care plan completion within 60 days, we continue working for free until you do. No fine print.
No pressure. Just a real plan for your clinic.
Secure & confidential. We never share your company data.